Role of Printer in Business life and How to take care of it Properly
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Thanks to today’s technical advancements, we are able to work even from home without losing any money. While you are working from home you may have noticed how important it has become to keep your system well maintained and how important it is to take care of your printer. We need the printer almost every day for our office work. So many tasks of our work are hindered if the printer is not working, which is why you need to take proper care to maintain your printer in good health.
Here are 5 tips to help you properly take care of your printer:
- Maintenance on regular basis
Your printer needs maintenance on a regular basis, that means even when you are not going to
use the printer for a few weeks, you should still check the printer, clean it up and replace any
parts or toner if it needs replacement. If you are not planning to use the printer for some time,
even then the printer’s toner may dry out before you have a chance to use it. Make sure to
clean the glass on the machine at least once a month.
- Replace toner regularly
It is important to replace the toner before it runs out completely because it can hinder your work. If you take note of when the ink was replaced and when it might need replacement in the future, you can avoid having issues where you need to print something but toner dried up due to poor upkeep. It is a good idea to familiarize yourself with all the cleaning and maintenance procedure of your printer. Sometimes the cartridge needs to be replace because it is creating the noise, luckily the repair shops or geeks has the availability of these replacement in advance.
- Reboot Printer
To ensure that your printer will not break down unexpectedly due to electric issues, make sure
you are calling printer repair experts! Because it should be properly into a properly-grounded
electrical power outlet. Also remember to Reboot the printer after any power outages, after
installing firmware update or in case you have any issues with the printer, reboot the printer for
easy troubleshooting. A simple reboot is, in most cases, sufficient to troubleshoot simple
- Paper and toner use
Make sure that you store the paper in a dry location and only use clean papers with no cuts, no
curls, no wrinkles, torn, moist, creased, or folded paper. It can cause a paper jam issue. Make
sure to flex, fan, and straighten the paper before starting your printing process.
Use the appropriate size and quality of paper as every printer has its own specifications for
paper types, sizes and weights.
As for tones, always use branded and good quality toner as cheap brand toner may damage
your printer. Also, while inserting new toner cartridges, gently shake the toner before placing it
in the printer carefully.
- Carefully print
Do not suddenly unplug the printer while in the middle of printing or during installation of
printer’s firmware updates as it may cause more issues. Also, make sure to place the printer in
a dry and cool location as excessive sunlight exposure may damage the printer cartridge.
I hope these tips will help you take better care of your printer. If you need more helpful tips for
your specific printer model, let me know in the comments.