Technology

Role of Printer in Business life and How to take care of it Properly

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Thanks to today’s technical advancements, we are able to work even from home without losing any money. While you are working from home you may have noticed how important it has become to keep your system well maintained and how important it is to take care of your printer. We need the printer almost every day for our office work. So many tasks of our work are hindered if the printer is not working, which is why you need to take proper care to maintain your printer in good health.


Here are 5 tips to help you properly take care of your printer:

  1. Maintenance on regular basis
    Your printer needs maintenance on a regular basis, that means even when you are not going to
    use the printer for a few weeks, you should still check the printer, clean it up and replace any
    parts or toner if it needs replacement. If you are not planning to use the printer for some time,
    even then the printer’s toner may dry out before you have a chance to use it. Make sure to
    clean the glass on the machine at least once a month.
  2. Replace toner regularly
    It is important to replace the toner before it runs out completely because it can hinder your work. If you take note of when the ink was replaced and when it might need replacement in the future, you can avoid having issues where you need to print something but toner dried up due to poor upkeep. It is a good idea to familiarize yourself with all the cleaning and maintenance procedure of your printer. Sometimes the cartridge needs to be replace because it is creating the noise, luckily the repair shops or geeks has the availability of these replacement in advance.
  1. Reboot Printer
    To ensure that your printer will not break down unexpectedly due to electric issues, make sure
    you are calling printer repair experts! Because it should be properly into a properly-grounded
    electrical power outlet. Also remember to Reboot the printer after any power outages, after
    installing firmware update or in case you have any issues with the printer, reboot the printer for
    easy troubleshooting. A simple reboot is, in most cases, sufficient to troubleshoot simple
    printer issues.
  2. Paper and toner use
    Make sure that you store the paper in a dry location and only use clean papers with no cuts, no
    curls, no wrinkles, torn, moist, creased, or folded paper. It can cause a paper jam issue. Make
    sure to flex, fan, and straighten the paper before starting your printing process.
    Use the appropriate size and quality of paper as every printer has its own specifications for
    paper types, sizes and weights.
    As for tones, always use branded and good quality toner as cheap brand toner may damage
    your printer. Also, while inserting new toner cartridges, gently shake the toner before placing it
    in the printer carefully.
  3. Carefully print
    Do not suddenly unplug the printer while in the middle of printing or during installation of
    printer’s firmware updates as it may cause more issues. Also, make sure to place the printer in
    a dry and cool location as excessive sunlight exposure may damage the printer cartridge.
    I hope these tips will help you take better care of your printer. If you need more helpful tips for
    your specific printer model, let me know in the comments.

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Ella Smith has been a brilliant writer and her writing is impressive. She often writes for Educational and motivational topics that is a great point in her. She has started writing for Brightshub for a couple of months.